Warsaw / Hybrid
Part Time
JOB BRIEF
The Office Administrator will play a vital role in maintaining our productive and efficient office environment. They must ensure that day-to-day operations run smoothly in the office, supporting the organisation and staff members to achieve their goals effectively. It is a pivotal and varied role, and you will be providing administrative support to all departments, working with colleagues based in London, Warsaw, Hungary and beyond. The ideal candidate will possess excellent organisational skills, attention to detail, and the ability to multitask effectively. We are looking for an experienced Office Administrator, who is confident and has initiative as this is a fast-paced and busy environment, and a standalone role.
Administrative Support:
– Serve as a point of contact for internal staff and external clients and stakeholders, representing the organisation in a professional way.
– Managing correspondence, including general inquiries answering phones, emails, and distributing mail.
– Maintain office files, records, and databases, ensuring they are updated, organised and compliant with all data protection regulations
– Prepare and modify documents such as reports, memos, letters, and presentations as needed.
–Schedule and coordinate meetings, including arranging agendas and meeting materials, record meeting minutes and distribute them to relevant people as required.
– Assist in planning and organising company events, including logistics, catering, and accommodations.
– Coordinate travel arrangements and accommodations for staff members when required.
– Perform general clerical duties, such as photocopying, scanning, and filing.
Office Management:
– Maintain office equipment and supplies, replenishing as needed and liaising
with vendors for repairs.
– Oversee the maintenance of office facilities, ensuring a clean, orderly and safe
workspace.
– Handle ad-hoc requests and inquiries from staff members and management.
Qualifications and Skills:
- Proven experience as an office coordinator or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong organisational and time management skills, with the ability to prioritise tasks effectively.
- Detail-oriented with a high level of accuracy in work.
- Ability to work independently with minimal supervision and as part of a team.
- Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment.
- Strong English speaking and writing skills
- An interest in sports, and/or former experience working in tech would be desireable
Extra Information:
- B2B contract
- Competitive Remuneration
- High-end working space
- State of the art laptop
- Career Growth Opportunities
- Enthusiastic and Energetic Working Environment
- Knowledge Sharing Opportunities
- Dynamic Culture Surrounded by Industry Experts
- Company Social Events for Team Bonding
If you are interested and match the requirements, please apply and attach a copy of your CV.
